The Constitution of the British Undergraduate Philosophy Society
List of Articles
1. Name of the organisation. 2. Aims of the organisation. 3. Powers. 4. Membership. 5. Management Committee. 6. Officers. 7. Finance. 8. British Journal of Undergraduate Philosophy. 9. Alterations to the constitution. 10. Dissolution.
1. Name of the organisation
The name of the organisation is the British Undergraduate Philosophy Society, also abbreviated to BUPS, and hereafter referred to as BUPS. The name of the journal of BUPS is the British Journal of Undergraduate Philosophy, also abbreviated to BJUP.
2. Aims of the organisation
The aims of BUPS are:
- To facilitate the networking of undergraduate philosophy students within the United Kingdom.
- To showcase the best research produced by undergraduate philosophy students within the United Kingdom.
- To augment undergraduate philosophy education by providing a framework for independent research, allowing undergraduate students to orally defend their work in front of a critical audience, and to spread knowledge about areas of philosophy overlooked or neglected by some undergraduate philosophy courses.
The powers of BUPS are:
- To organise and run undergraduate philosophy conferences.
- To raise funds to cover the costs of conferences, with excess funding used for subsidising the activities of committee members and delegates at conferences, for covering the expenses of committee members, and for subsequent conferences.
- To publish a journal.
- To work in partnership with undergraduate philosophy societies within and outside of the United Kingdom.
- To conduct interviews with philosophers and other academics and make recordings of these interviews publicly available.
- To run a mailing list detailing events and calls for papers made by the society.
4.1. Membership of BUPS is open to any student of undergraduate philosophy studying in the United Kingdom.
5. Management Committee
5.1. Members of the Management Committee, hereafter known as the BUPS Committee, shall be appointed by the president and any committee members that wish to take part in the decision making process.
5.2. There is no maximum term for members of the BUPS Committee, although the position of senior members (i.e. the president of BUPS and editor-in-chief of BJUP) will be evaluated at the end of each academic year. Although this may not necessarily result in their departure from the committee, it is required that at least the majority of the committee consent to the continuation of either member in their respective positions.
5.3. Should either of the senior members choose to resign from their positions, another committee member will be elected by vote in the form of a secret ballot, for which the vote of every committee member, including any departing committee members, must be counted. The elected committee member(s) will then be given the required instruction in order to take over the relevant senior committee position, before the start of the next academic year.
5.4. A committee member on the whole will not be expected to spend on average more than fifteen hours a week on their responsibilities to BUPS, although is acknowledged by the committee that this amount of time is likely to vary significantly, depending on the time of year.
5.5. A committee member will be entitled to make the president aware if he/she is spending more than this time on adhering to his/her responsibilities, in order to arrange the deferral of some responsibilities where possible, so that this time can decrease to the level set out in 5.4.
5.5.1. A non-senior member may request a similar deferral at any time, should extenuating circumstances require it. In this scenario, it will be up to the relevant senior committee member to decide how to respond to this request.
188.8.131.52. Should a committee member be unsatisfied by the judgment of the relevant senior committee member, he may request that the committee put the judgment to a vote. If the majority of the committee disagree with the judgment of the relevant senior committee member, the response to the request will then have to be agreed by at least the majority of the committee.
5.6. Where it is considered that an individual in the management committee is not adequately taking on his/her responsibilities, this must be demonstrated on three separate occasions, unless such a demonstration is sufficiently significant (which may be determined for instance by the proximity to significant events, such as the scheduled publication of BJUP issues, or BUPS conferences), before any sanctions can be applied.
5.6.1 If the conditions for sanctioning a BUPS committee member are met (as set out in 5.3), the membership of the committee member shall be terminated.
5.7. The senior committee members have the direct responsibility of ensuring that BUPS achieves its aim through the use of its powers, and have the power to make any decision regarding BUPS that they believe will help ensure that BUPS achieves its aim, so long as they have the consent of the majority of the committee.
5.8. All other committee members have the indirect responsibility of ensuring that BUPS achieves its aims through the use of its powers, and the direct responsibility of ensuring that they follow out the tasks specified by the senior committee members.
6.1. Officers of BUPS, hereafter known as the BUPS representatives, shall be appointed by the Societies Coordinators.
6.2. An officer position may be created or dissolved by the relevant Societies Coordinator, so long as it is agreed with by the president.
6.3. There is no maximum term for officers.
6.4. Where it is considered that the officership of a BUPS representative would be detrimental to the aim and activities of BUPS, the Societies Coordinator may, with the agreement of the president, terminate or suspend the officership of any BUPS representative.
6.4.1. Should a committee member disagree with any measure taken, he/she may request that the question of whether said measure should be rescinded be put to a committee vote. If the majority of the committee also disagree with the measure, it must then be rescinded.
6.5. All officers have the indirect responsibility of ensuring that BUPS achieves its aims through the use of its powers, and the direct responsibility of ensuring that they follow out the tasks specified by the relevant Societies Coordinator or by any committee member assigned by the president to do so.
7.1. Funds shall be raised to cover the costs of conferences and production of BJUP, with excess funding used for subsidising the activities of committee members and delegates at conferences, for covering the expenses of committee members, and for subsequent conferences.
7.2. Funds shall be held in the BUPS bank account (currently a business account with Lloyds).
7.3. Funds shall be accessible only to the president and finance officer, each of whom shall be individually authorised to withdraw funds for purposes outlined in 7.1.
7.4. Both the president and the finance officer are under full obligation to keep full records of all expenditures pertaining to BUPS, which must also be readily available to every committee member.
7.5. Should a committee member deem any particular expenditure (or lack thereof) to be inappropriate, he/she can hold a vote on adjusting expenditures with the committee. The said adjusting will only take place if the majority of the committee agree.
8. British Journal of Undergraduate Philosophy
8.1. At least one issue of the journal must be published to coincide with each BUPS conference, at which all undergraduate speakers must be offered the opportunity of having their papers published.
8.2. Only submissions from current undergraduates can be accepted for consideration. If it is discovered that the author of a selected submission is not an undergraduate, the said submission must be immediately rejected.
8.3. Any submission that does not pertain in any significant way to any topic in Philosophy must be rejected.
8.4. All committee members of BUPS, as well as members of the BJUP editorial team, may take part in the process of selecting papers for publication, so long as they assist in the production of the journal. Non-members of the editorial team must act as proof-readers, who would be expected to at least review final versions of some selected papers for the journal.
8.5. The peer-reviewers make the initial decision on whether a submission ought to be shortlisted, based on whether they consider the submissions they are given to assess worthy of publication.
8.5.1. Should the majority of the committee disagree with the assessment of a peer-reviewer, the editor-in-chief (or the assistant editor by proxy) has the power to overturn it.
8.6. The commissioning editor will not be allowed to take part in the process of deciding which papers are to make the shortlist, as he/she shall be the only committee member to know the identity of every author.
8.6.1. The commissioning editor may then take part in the process of making the final selection for publication from the shortlist, although he/she will then be under obligation to inform the committee if he/she knows any of the authors of the shortlisted papers.
184.108.40.206. If the commissioning editor does know the identity of any authors of shortlisted papers, he/she must inform the committee how familiar he/she is with the relevant author(s), so that the committee can then have an informed vote on whether the commissioning editor ought to lose any say in the process of deciding whether the relevant submissions ought to be published.
8.7. The commissioning editor can only reveal the identity of an author if his/her submission is selected for publication.
8.8. Once it has been decided that a submission is to be published, that decision cannot be overturned, unless:
- It is revealed after acceptance but before publication that a given paper was not written by an undergraduate student, in which case the paper must not be published.
- It is revealed after acceptance but before publication that a given paper was the product of plagiarism, in which case the paper must not be published.
- The author of a paper requests that their paper be withdrawn, in which case the Editor-in-Chief has the power but not the obligation not to publish the paper.
8.9. If any manuscript editor, or any other committee member, can demonstrate that a submission has been in any way plagiarised, then that submission must be immediately rejected.
8.9.1. At least the majority of the committee must then agree on whether to apply a sanction to the author, depending on the nature of the plagiarism. The nature of this sanction may include, but is not limited to, any of the following:
- The prohibition of the author from attending any BUPS conference for a set period of time, or indefinitely.
- The prohibition of the author from submitting papers for either the BUPS conference or for BJUP for a set period of time, or indefinitely.
- The informing of staff at the university department of the author.
9. Alterations to the Constitution
Should a committee member consider any alteration to the constitution to be required, he/she can hold a vote on a proposed alteration at the end of each academic year. The proposed alteration will only take place if the majority of the committee agree.
10.1. BUPS may be dissolved if deemed necessary by the members in a majority vote at a special meeting.
10.2. Any assets or remaining funds after debts have been paid shall be donated to the society with the most similar aim or aims as BUPS at the time of dissolution.
This Constitution was adopted on 24th of January 2013 by:
Liberty Fitz-Claridge, Alice Kelley, Euan Metz, and Olivia Pistun
Oliver Eagle, Emily James, and Imran Rashid
And amended on 31st of August by: